Inventory management for training providers
Coursebricks is inventory management for training providers. Know what workbooks, PPE, devices and uniforms each course needs, see who has received what, and spot low stock before a busy run of courses.
Know what kit and materials you have in stock.
Coursebricks keeps a stock count for every workbook, manual, PPE item or device you hand out. Mark each one as consumable when it is used up, or reusable when it comes back.
- Stock by size or variant, such as each vest size
- Serial numbers for devices and equipment
- Supplier contacts on each resource for reordering
- An estimated cost on every item
Know what each course needs before it starts.
Coursebricks reserves materials for each course or each learner, and the course overview shows how many of each item the course needs. Each learner's materials show as reserved, issued or returned.
- Materials reserved automatically by a workflow
- Materials that follow a learner who moves to another course
- Unused reservations released back into stock
Let learners pick their size when they book.
Coursebricks adds a pick-an-item field to your registration form, so learners choose what they need, such as a uniform or boot size, as they book. Coursebricks reserves the item they chose for that learner.
- Options taken straight from your inventory
- The learner's choice saved with their booking
- Each learner's materials listed on their registration
Hand out materials on the day and take reusable kit back.
Coursebricks takes an item out of stock as soon as it is issued to a learner, and stops you issuing more than you have. Mark reusable items as returned when learners hand them back.
- Trainers hand out materials from the trainer portal
- Stock updated the moment an item is issued
- Reusable kit marked as returned at the end of the course
Spot low stock before a busy run of courses.
Set a reorder point on each item and Coursebricks flags it as low stock when it gets there. A stock ledger records every movement and who made it, so you can see where things went.
- A low-stock warning on each item
- Restock or write off stock in a click
- Every stock movement with the level before and after
- The team member behind each change
How to manage course materials in Coursebricks
Coursebricks takes course materials from your stock room to the learner in four steps, with stock levels updated at each one.
- Step 1
Add your materials and stock
Add each workbook, manual or piece of kit, mark it consumable or reusable, and enter how many you have. Set a reorder point to get a low-stock warning.
- Step 2
Reserve materials for courses and learners
Reserve materials for a course or a learner, or let learners pick their own size on the registration form. A workflow can reserve them automatically.
- Step 3
Hand out materials on the day
You or your trainers mark each reserved item as issued, from Coursebricks or the trainer portal. Stock drops as each item goes out.
- Step 4
Take back reusable kit and restock
Mark reusable items as returned when learners hand them back. Restock or write off items when stock runs low, and check the stock ledger for every movement.
Inventory Management for Training Providers FAQs
Inventory management for training providers tracks the materials and kit a training provider hands out to learners. Coursebricks tracks stock, reserves and hands out materials for each course and learner, takes reusable kit back and warns you when stock runs low.
What is inventory management for training providers?
Inventory management for training providers tracks the workbooks, manuals, PPE, devices and uniforms handed out on courses, and who received them. Coursebricks is inventory management for training providers: it tracks stock, reserves materials for each course or learner, records what was handed out and returned, and warns you when stock runs low.
How is Coursebricks inventory management different from a stock spreadsheet?
Coursebricks links course materials to the courses and learners who use them. A stock spreadsheet has to be updated by hand every time an item goes out. In Coursebricks, reserving, handing out and returning materials updates stock automatically, and a stock ledger shows every movement and who made it.
Can I track stock for course materials, kit and equipment?
Yes. Coursebricks tracks each workbook, PPE item, device or uniform as consumable or reusable. You can track stock by size or variant, record serial numbers for devices and keep supplier contacts for reordering.
Can I reserve materials for a course or a learner?
Yes. Coursebricks reserves materials for each course, for each learner, or from the learner's choice on the registration form. The course overview shows how many of each item the course needs, and a workflow can reserve materials automatically.
Can learners choose their size when they book a course?
Yes. Add a pick-an-item field to a Coursebricks registration form and learners choose an item from your inventory, such as a uniform size, as they book. The item is reserved for that learner and shows on their registration.
Can trainers hand out course materials?
Yes. Trainers mark materials as issued to each learner from the Coursebricks trainer portal, and stock updates automatically. Coursebricks stops anyone issuing more than you have in stock.
Can Coursebricks warn me about low stock?
Yes. Set a reorder point on each item and Coursebricks shows a low-stock warning when stock reaches it. You can restock or write off stock from the item, and the stock ledger records every change.
What happens to materials when a learner moves to another course?
The materials move with the learner. When you transfer a learner to another course in Coursebricks, their reserved and issued materials move to the new course. You can also release reservations you no longer need and put the stock back.
How much does Coursebricks inventory management cost?
Coursebricks costs $139 per month, or $1,500 billed yearly ($125 per month), with every feature included. Inventory management is included with scheduling, bookings, payments, the trainer portal and automation. The free trial gives 3 months of full access with no credit card.
And much more
Everything else a training provider needs, in one plan.
Coursebricks also runs certificates, invoicing, waitlists, e-signatures, trainer and learner portals, reporting and more. Every feature is included in one plan, with nothing extra to buy.
Spend less time on admin and more time training.
See how Coursebricks fits the way you run courses, or try it free for three months. No credit card needed.